Executive Assistant

Full-time Position Redwood City, CA

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At Mayfield Robotics, we make home robots that are joyful, useful, and inspiring. We move fast, we like and respect each other, and we have some very big ambitions. And we’re still growing.

We operate with all the best aspects of being a startup: independence, speed, transparency, teamwork, and a well-stocked kitchen. We also have the focus and discipline of a company that knows exactly where it’s going, without the distraction of fundraising (we’re wholly owned by a much larger company that loves what we’re doing and mostly leaves us alone). We were founded in February of 2015, and we’re based in sunny Redwood City, California - the epicenter of both Silicon Valley and the future of robotics.

Role

We are looking for an Executive Assistant to support the CEO, CTO, and COO as they drive our company forward. This can mean a lot of things - specifically keeping them on track throughout the day and remembering the little (and sometimes big) things so that they can keep focused on the important task at hand: introducing our adorable home robot to the world. They try to remember to be nice but are direct, sometimes to the point of being brusque. Their particular patois could be best described as playful, nerdy, and a bit coarse. Our company values clear and concise communication. Our team is passionate, dynamic, and intelligent - and you should be, too.

Responsibilities

  • Keeping calm, carrying on, and making sure shit happens
  • Guarding against all things that waste time
  • Extensive calendar wrangling and prioritization across multiple timezones
  • Booking frequent travel, including international trips
  • Keeping the executive team on schedule
  • Representing the Mayfield leadership team in a positive, professional manner
  • Making sure deliverables aren’t missed (i.e. signatures due by X time, report by X date)
  • Coordinating board meetings in both California and Germany
  • Taking meeting minutes, distributing to stakeholders, and ensuring action items get to the right people
  • Reconciling credit cards and completing expense reports
  • Arranging dinners and networking meetings
  • Preparing and polishing presentations and documents
  • Assisting with company events planning and execution as needed
  • Partnering with Operations staff to ensure a well-maintained, happy environment
  • Handling occasional personal errands and tasks
  • Working odd hours as needed, including occasionally coming in early and staying late
  • Other duties as needed

Requirements

  • 5+ years experience supporting executives and teams
  • Positive attitude, calm demeanor, and persistence
  • Impeccable written and verbal communication
  • Flexible and able to reorganize a schedule or travel arrangement at a moment’s notice
  • Extremely proficient with Google Apps, Word, Excel, and PowerPoint
  • Prepared to step into existing processes and not afraid to suggest improvements
  • Excited to learn new skills, computer programs, and business areas
  • Ability to carry 30 pounds up and down stairs

Nice to Have, But Not Required

  • Start-up experience is a plus
  • Familiarity with the German language and customs

How to Apply

Please send a resume to jobs+ea@mayfieldrobotics.com along with a short note explaining your thoughts on Outlook calendar vs. Google calendar: which do you prefer and why.

Apply Now

About Mayfield Robotics

We are a growing team of engineers, roboticists, and designers, currently building our first home robot
 in lovely Redwood City, CA.

Learn More